Facilities

The Wilbur S. Tretheway Pavilion is a popular gathering site for weddings, dances, auctions, and other community events. The Pavilion is located within the main City Park and has ample parking for large events. Rentals are categorized as Private or Public (see below). We also offer sponsorships for 501c3 non-profit organizations. Please inquire about a Sponsorship Request Form if you are recognized and can provide proof from the IRS as a non-profit organization. 

Private Events:  Weddings, receptions, reunions, graduation, birthdays.
Public Events:  Fundraisers, celebrations of life, auctions, community events.

 Amenities

Pavilion rentals include:

• 350 folding chairs
• 42 8-foot rectangular tables
• 8 5-foot round tables
• 6 4-foot round tables
• Access to the kitchen with:
  • 30-cup coffee pot
  • Double sink
  • Refrigerator/freezer
  • Stove
• Sound system
• Stage
• Building is air conditioned
• Wireless Internet 

Building Measurements

• Distance between poles = 9' 4"
• 8 poles on each side of the room
• Pole Height = 7' 1"
• All poles have electrical outlets at the top (except 1)
• There are cup hooks for lights that extend the length of perimeter East to West
• The distance across the floor between poles = 57'
• Wood floor measures = 84' L x 57' W
• Carpeted floor on East and West sides measures 7' W x 70' L
• Stage size = 24' L x 14' W (one outlet)
• Projection pull down screen on the stage = 87" H x 116" W
• Projector NOT supplied

Deposits & Fees

Private Event                                              Deposit                Rental Fee                    Public Event                                              Deposit              Rental Fee     
Sunday through Thursday                   $500                      $1,500                             Sunday through Thursday                     $200                $500
Friday/Saturday (must rent both) $500 $3,000 total Friday/Saturday (must rent both)      $200               $1,000   
                     
At the time of booking a reservation, the applicant is required to complete and submit a Rental Reservation Form/Rental Agreement, which includes an Authorization for Payment form, the Facilities Use Agreement Indemnification and Insurance Claus, and the Agreement to Terms and Conditions form. 
A non-refundable deposit (down payment) is also due at the time of booking, via a credit car. The balance of the rental fee is due 30 days prior to the rental date.

Cleaning/Damage Deposit

A credit card must be provided at the time of booking and will be kept on file to cover any damages or additional charges that occur during the event. 

All rentals involving alcohol require a professional cleaner to be hired, see application for details.

Brown Bag Permit

The Brown Bag Permit fee is $40. This amount is due 30 days prior to the rental date. 

Reservations & Availability 

To book this facility you can email a completed application to Rentals@cityofspearfish.com or you can drop it off at the Spearfish Rec and Aquatic Center, 122 Recreation Drive, Spearfish, SD, 57783.